Trust Centre

Security, privacy and control before automation touches your branch.

MotionFlow is built for UK estate agents who need confidence before sharing branch, client or campaign data. This page brings the key trust documents and operating controls into one clear place.

Book a Private Workflow Audit Read Resources

Cyber Essentials PlusICO details ready to addUK GDPR-ready processes

Director confidence

Proof, policies and supplier visibility in one place.

Trust should not be hidden in a proposal. Directors should be able to see how MotionFlow thinks about security controls, data handling, consent, suppliers and human accountability before a workflow goes live.

SECURITYCyber Essentials PlusCertification badge held on file and shown only while active.

DATAICO and UK GDPRICO registration details can be added once the number is confirmed.

CONTROLHuman handoverApproved scripts, escalation rules and visibility before launch.

SUPPLIERSSub-processor clarityCore platforms and optional tools documented per setup.

How trust is managed

From first enquiry to live workflow, the controls stay visible.

01ScopeConfirm the data, systems, users and routes needed for your branch.

02ControlAgree scripts, permissions, consent paths, handovers and retention logic.

03DocumentKeep policies, processor notes and supplier visibility clear before launch.

04ReviewUpdate records when tools, data flows or client requirements change.

Trust documents

Core pages to publish before serious traffic scales.

These are the public-facing trust components MotionFlow should keep current as the website, GHL route, voice demo and marketing campaigns go live.

How enquiries and client data are handled

Explain what data is collected, why it is used, who it is shared with, retention periods, lawful bases and data subject rights.

Cookie Policy

Tracking that stays transparent

List essential cookies and any analytics or advertising cookies before they go live. Add consent controls before non-essential tracking is used.

Data Processing

Clear processor responsibilities

Set out how MotionFlow processes data on behalf of clients, including instructions, security, assistance and deletion or return routes.

Sub-processors

Supplier visibility

Maintain a live list of platforms used for CRM, calendar, telephony, email, SMS, analytics, hosting and voice AI.

Cyber Essentials

Security control proof

Show Cyber Essentials Plus while active, keep renewal evidence current and avoid displaying expired certification.

ICO Details

Data protection registration

Add MotionFlow's ICO registration number once confirmed, with a short explanation of controller accountability and data protection fee status.

Sub-processors

Example supplier map for the MotionFlow operating layer.

Final sub-processors should be confirmed during setup because each client workflow may use different calendars, telephony, email, SMS, analytics or voice tools.

Compliance note: lettings and data protection content supports operational clarity. It is not legal advice. Final notices, scripts, data terms and policy decisions should be checked against current law and professional advice.

LeadConnector / HighLevelCRM, forms, calendar routes, contacts, opportunities and workflow automation.

Google / MicrosoftCalendar, email and identity routes, depending on the connected branch tools.

Telephony and SMSPhone numbers, call handling, SMS reminders and internal alerts where configured.

Voice AI and analyticsDemo agent, call experience, conversion tracking and campaign attribution where enabled.

Private workflow audit

Map the trust route before automation goes live.

We will review the missed-call, calendar, CRM and follow-up route, then show what needs to be documented before launch.

Book 15-min Audit